A Career in Arts Education & Administration

Work in a creative environment at Theatre of Hearts/Youth First, a mid-size arts education non-profit organization. The Assistant Program Coordinator works closely with the Executive Director and Program Coordinator in all aspects of program design, progress and reporting.


Duties include, but are not limited to:

  • Designing residency/lesson plans to align with Visual and Performing Arts (VAPA) and California Common Core State Standards (CCSS) with Professional Artist Mentors and school sites;
  • Establishing time tables for residencies, workshops, performances, grant applications, and grant reports;
  • Planning and facilitating meetings with program sites, Professional Artist Mentors, and funders/clients;
  • Arranging collaborative program and funding meetings and advocating for the organization during those meetings


The Assistant Program Coordinator is responsible for:

  • Recruiting Professional Artist Mentors and maintaining artist resource files;
  • Maintain a working knowledge of VAPA and California CCSS;
  • Setting meetings and appointments through the organization’s Master Calendar;
  • Preparing grant proposals and reports, including reporting on grants with program assessments, evaluations, and data entry;
  • Preparing and submitting invoices and time sheets;
  • Assisting with organization events and PR, as needed;
  • Representing the organization at arts education events
  • Maintaining all platforms of social media and our website


The Assistant Program Coordinator must be/have:

  • Reliable, honest, and a self-starter
  • Excellent verbal, written, critical thinking and computer skills;
  • Willing to travel to various sites in Los Angeles County;
  • Detail-oriented and able to multi-task
  • Excellent time management skills
  • Previous experience in arts administration
  • Proficient with Mac OS and MS Office applications
  • A car, proof of insurance, valid Driver’s License
  • BA Degree and/or equivalent professional experience in related field of study
  • A Plus: Knowledge of File Maker Pro, Constant Contact, Social Media


Only serious candidates need apply. Please review the Theatre Of Hearts/Youth First website before sending a response:


To Apply: E-Mail cover letter and resume with ATTN: Executive Director to

If you would like to volunteer with us, please contact us and let us know how you would like to help!

*Please note that we currently cannot accept volunteers for teaching or working in our workshops on-site. Our Artist Mentors are paid contractors who are trained and qualified art professionals. If you are interested in applying to become an Artist Mentor, see our Call to Artists